DyDo Group Holdings

The purpose of use will be clearly stated each time unless it is urgently necessary for the protection of the life, body, or property of a person or unless otherwise permitted by the Act.

Except as permitted by the Act, the information will be handled within the scope of the following purposes of use.

For the purposes of use that have been individually notified, disclosed or given consent, in addition to the above, the information will be used appropriately within their scope. Phone calls received by Customer Service or the like may be recorded for an appropriate response.

All personal information may be used for the creation, analysis or disclosure of statistical materials after deleting any personally identifiable items.

Name, postal code, address, telephone number, age, date of birth, gender, occupation, email address, and other necessary information

Consolidated companies and equity-method affiliates of DyDo Group Holdings, Inc. and their sales partners

The information will be used within the scope specified in "1. Purpose of Use" above.

Name of the person responsible for the management of personal information to be jointly used

DyDo Group Holdings, Inc.
2-2-7 Nakanoshima, Kita-ku, Osaka
Tomiya Takamatsu, President and Representative Director

In order to ensure the appropriate handling of retained personal data, the Group has formulated internal rules and guidelines concerning the system for handling retained personal data, and its management, inspection, collection, use, storage, and disposal.

The Group has appointed a person responsible for, and a person in charge of, handling retained personal data to check the handling status, and holds periodic report meetings on information security, including personal information. The Group also has a system in place for responding to cases where information leakage or other issues are detected.

The Group obtains a written pledge for the handling of personal information from employees, and regularly provides them with training on the handling of retained personal data.

The Group takes measures to prevent theft or loss of retained personal data by such means as managing the areas where retained personal data is handled through access control using IC cards, installation of partitions and seating arrangements, as well as storing the equipment that handles retained personal data, and electronic media or documents on which retained personal data is recorded in a lockable cabinet.

The Group manages and restricts access rights to retained personal data according to job duties, and has introduced security software into information systems and equipment to protect them against unauthorized access from the outside and unauthorized software.

The Group implements security control measures as described above based on its understanding of the systems for the protection of personal information in foreign countries where retained personal data is stored.

Upon request from a subject person for notification of the purpose of use of retained personal data, the Group will notify said purpose of use by the method prescribed by the Group, only when the identity of the subject person can be confirmed. However, please note that we may not be able to give notification if any of the following situations apply.

• 1) When notifying the subject person of the purpose of use or making it public may harm the life, body, property, or other rights or interests of the subject person or a third party
• 2) When notifying the subject person of the purpose of use or making it public may harm the rights or legitimate interests of the Group
• 3) When it is necessary to cooperate with a national agency or a local government in executing the affairs stipulated by law, and when notifying the subject person of the purpose of use or making it public may hinder the execution of said affairs
• 4) When the purpose of use of the retained personal data related to the subject person is clear from the circumstances of the acquisition or these Disclosed Matters
• 5) When the identity of the subject person cannot be confirmed, such as when the name or address on the application form does not match that on the identification documents
• 6) When the request is made by a representative and the right of representation cannot be confirmed
• 7) When other documents required for the procedures are incomplete
• 8) When the storage period has expired and the data has already been disposed of

Upon request from a subject person for disclosure, the Group will, in principle, disclose said information by the method specified by the subject person only when the identity of the subject person can be confirmed. However, please note that we may not be able to disclose such information if any of the following situations apply.

• 1) When disclosure may harm the life, body, property, or other rights or interests of the subject person or a third party
• 2) When disclosure may significantly hinder the proper implementation of the Group’s business
• 3) When disclosure violates laws and regulations or when otherwise provided for in laws and regulations
• 4) When the identity of the subject person cannot be confirmed, such as when the name or address on the application form does not match that on the identification documents
• 5) When the request is made by a representative and the right of representation cannot be confirmed
• 6) When other documents required for the procedures are incomplete
• 7) When the storage period has expired and the data has already been disposed of

Upon request from a subject person, if there are any errors or changes in the information about him/her, the Group will perform Correction, etc. of said information and notify the details thereof by the method prescribed by the Group only when the identity of the subject person can be confirmed. However, please note that we may not be able to perform Correction, etc. if Correction, etc. is not necessary in light of the purpose of use or if what is pointed out in the request is not correct.

Upon request from a subject person for Suspension of Use. etc., the Group will perform Suspension of Use, etc. and notify the subject person thereof by the method prescribed by the Group only when the identity of the subject person can be confirmed. However, please note that we may not be able to perform Suspension of Use, etc. in the following cases.

• 1) When Suspension of Use, etc. is requested for any reason other than the following
  • ・Where there is a violation of limitation of handling of personal information by purpose of use, prohibition of inappropriate use, proper acquisition, or restrictions on provision to third parties
  • ・Where it is no longer necessary for the Group to use such data
  • ・Where there arises leakage, loss, damage, or other circumstances that affect the security of retained personal data and that are highly likely to harm the rights or interests of the subject person
  • ・Where the rights or legitimate interests of the subject person may be harmed
  • ・In other cases as provided by the Act
• 2) When what is pointed out in the request is incorrect
• 3) When it is difficult to perform Suspension of Use, etc., and alternative measures are taken as necessary to protect the rights or interests of the subject person

• (1) The applicant should download the application form prescribed by the Group from the following according to the application content.

  Application for Notification/Disclosure of Retained Personal Data, etc.

  Application for Correction, etc. of Retained Personal Data

  Application for Suspension of Use, etc. of Retained Personal Data

• (2) Fill in the application form and send the following documents and others by mail to the address specified by the Group. Postage charges should be borne by the applicant. Please note that the sent documents and others will not be returned.

  • 1) Application form
  • 2) A document showing the identity of the subject person*1
  • 3) A reply envelope (839 yen worth of postage stamps should be attached [breakdown: standard size mail fee: 84 yen (up to 25 g), registered mail fee: 435 yen, certified mail fee: 320 yen]*2)

  • *1 Please enclose a copy of the portion of any one of the following documents that shows the name and address of the subject person registered in the Group. If the information on the documents is different from that registered, an official certificate that shows the history of changes should be submitted. In the case of a driver's license, passport, or other document that includes the registered domicile of the applicant, please make sure that such information is excluded from the information provided.

    • □Passport
    • □Driver's license
    • □Driving history certificate
    • □Insurance certificate for various types of insurance (e.g., health insurance card)
    • □Nursing care insurance certificate
    • □Pension handbook
    • □Alien registration card
    • □Residence card
    • □Copy of residence certificate
    • □Utility bill (e.g., electricity, gas, water, or telephone) for the last 3 months that shows the name and current address

    The above documents will not be used for any purpose other than confirming identity, and will be disposed of without delay after the response to each request is completed.

  • *2 If the amount is insufficient or stamps are not enclosed, notification to that effect will be given. However, please note that if payment is not made within the specified period, the request will be treated as if it had not been made.

• (3) In case of request by a representative, the following should be sent in addition to the above. Please note that these documents also cannot be returned.

  • 1) Letter of attorney from the subject person
    Please download from here.
  • 2) Certificate of seal impression of the subject person's seal affixed to the letter of attorney
  • 3) A document showing the identity of the representative (see *1 above)
    If the representative has the right of legal representation, a copy of a document certifying the right of legal representation (e.g., certificate of family register, certificate of registered matters) should be sent instead of 1) and 2) above.

• (4) Where to request
  Please send the documents by mail to the following address according to where the request is made. We are not able to respond to those who come directly to our office.

  In case of DyDo Group Holdings, Inc.	Liaison for information security (personal information) DyDo Group Holdings, Inc. 2-2-7 Nakanoshima, Kita-ku, Osaka 530-0005
  In case of DyDo DRINCO, Inc., Dynamic Vending Network, Inc., DyDo Beverage Service, Inc., Asahi SoftDrink Sales Co., Ltd., Kyushu Asahi Soft Drink Sales, Ltd., Michinoku, Inc., or DyDo Business Service, Inc.	Customer Service DyDo DRINCO, Inc. 1348-1 Kando, Yoshida-cho, Haibara-gun, Shizuoka 421-0304
  In case of DAIDO Yakuhin (Pharmaceutical-related Business)	Administration Department DAIDO Yakuhin (Pharmaceutical-related Business) 214-1 Shimura, Katsuragi, Nara 639-2121
  In case of TARAMI Corporation	Customer Service TARAMI Corporation 1690-1 Ogawaharaura, Konagai-cho, Isahaya, Nagasaki 859-0165
  In case of DyDo Pharma, Inc.	Liaison for information security (personal information) DyDo Pharma, Inc. 2-2-7 Nakanoshima, Kita-ku, Osaka 530-0005